Baylor University Medical Center Proceedings October 2017 - 491

Instructions for authors

aylor University Medical Center Proceedings welcomes research articles, review articles, case studies, and editorials
from Baylor and non-Baylor authors. Manuscripts containing Baylor data are particularly desired. Send all manuscripts
and editorial correspondence to William C. Roberts, MD, Editor in
Chief, Baylor Scientiﬁc Publications Oﬃce, 3500 Gaston Avenue,
Dallas, Texas 75246; phone: 214-820-9996; fax: 214-820-4064;
e-mail: cynthiao@BaylorHealth.edu.
MANUSCRIPT SUBMISSION
Submit the word processing document by e-mail to cynthiao@
BaylorHealth.edu. Large ﬁles may be sent using YouSendIt or SendNow.
Cover letter and attachments: According to journal policies
outlined below, list suggested reviewers and discuss potential conﬂicts
of interest in your cover letter and provide as attachments copies of
institutional review board approval or exemption, written permission
for reprinting tables or ﬁgures, copies of any published material that
could be considered duplicative, and release authorization forms for
photographs.
Schedule: The journal operates on a rolling schedule, but in general
authors are encouraged to aim for the following submission deadlines
for each issue: January issue, September 1; April issue, December 1; July
issue, March 1; and October issue, June 1. The editorial oﬃce cannot
guarantee that any manuscript submitted by these deadlines will be
published in the speciﬁed issue; variables include the peer review and
revision process and the number of articles already accepted.
ARTICLE TYPES
In addition to multipatient studies (original research articles),
Proceedings publishes several other article types.
Case studies: Include an abstract, a single-paragraph introduction, a case description, and a discussion, with the total page count
(before references) limited to 5 double-spaced pages. The maximum
number of references is 25, and the maximum number of ﬁgures and
tables (combined) is 4.
Historical studies: Abstracts are recommended. There is no word
limit, but most historical studies are 1500 to 3500 words.
Editorials: There is no word limit, but most editorials are 500
to 1500 words.
Book reviews: See past issues for format. There is no word limit,
but most book reviews are 500 to 1500 words.
Avocations: Submit an image ﬁle for your painting or photograph
or a discussion of your hobby for a maximum of 300 words.
Reader comments (letters to the editor): Both responses to
previously published material and brief reports or observations are
considered for this section. The limit is 1200 words.
MANUSCRIPT PREPARATION
Format: Type manuscripts double spaced, leaving 1-inch margins.
Number all pages, including the title page. Indent paragraphs. Start the
Proc (Bayl Univ Med Cent) 2017;30(4):491-492

ﬁrst paragraph of the text and the beginning of the reference section
on a new page and place ﬁgures on separate pages.
Title page: Include on the ﬁrst page the article's title; the authors'
names, highest degree(s), and aﬃliations; and the name, address, e-mail
address, and phone number of the corresponding author. Acknowledge
any grant support.
Abstract: Provide a one-paragraph double-spaced abstract of
50 to 200 words. (Short abstracts are preferred for case studies.)
Abstracts are required for original articles and case studies and are
recommended for reviews and long historical articles.
Conclusions: Conclusion paragraphs at the end of the discussion
section are rarely needed and are often cut if included.
References: Number references according to the order in which
they are cited in the text and type them double spaced at the end of
the manuscript. Do not use the footnote or endnote functions of word
processing software. The numbers in the text should be on line and
in parentheses, such as (14, 16, 17). The references should conform
to the following style, listing all authors:
Journal article: O'Shaughnessy J, Osborne C, Pippen JE, Yoﬀe M,
Patt D, Rocha C, Koo IC, Sherman BM, Bradley C. Iniparib plus
chemotherapy in metastatic triple-negative breast cancer. N Engl
J Med 2011;364(3):205-214.
Book chapter: Ramsay M. Liver transplantation and portopulmonary hypertension. In Milan Z, ed. Cardiovascular Diseases
and Liver Transplantation. New York: Nova Biomedical Books,
2011:83-97.
Book: Gulati G, Filicko-O'Hara J, Krause JR. Case Studies in
Hematology and Coagulation. Chicago, IL: American Society for
Clinical Pathology Press, 2012.
Authors using Endnote can access Proceedings' reference style
by downloading an EndNote style ﬁle, available at http://www.
baylorhealth.edu/Research/Proceedings/SubmitaManuscript/Pages/
ManuscriptPreparation.aspx. Personal communications and unpublished data should not be used as references; they should be
identiﬁed in parentheses in the text.
Tables and ﬁgures: Number tables and ﬁgures in the order in which
they are discussed in the text. Include call-outs in the text and place the
tables at the end of the document as Word ﬁles using the Word table function. Figures can be embedded in the text at the end of the document or
provided as separate ﬁles, with legends in the Word ﬁle. Provide enough
details in titles, footnotes, and legends so that the tables and ﬁgures can be
understood apart from the text. Submit photographs as 350-ppi tiﬀ or jpeg
ﬁles. Submit graphs and diagrams as electronic ﬁles (EPS format preferred).
Use of color: Authors are asked to pay $100 for each color ﬁgure
or table. Generally, color is suggested only when clinically required
(as with certain pathology and radiology images). Avoid using color
when creating charts and graphs. If photographs (such as those in
interviews) are originally in color, they can be converted to black and
white during journal production. Articles that use color are generally
grouped together in the issue to decrease overall printing expenses.
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Table of Contents for the Digital Edition of Baylor University Medical Center Proceedings October 2017